If you are having an outdoor wedding reception, unless your location has an alternate indoor space that can fit all of your guests, you need some kind of contingency for bad weather. Even if it doesn't rain, excessive heat or cold can kill a party. A tent makes it possible to have a party nearly anywhere. Instead of renting a banquet hall, you can have your party in a garden, or at a meaningful location like your grandparent's farm. Even if you are going to use the tent only if it rains, you still need to size it out and reserve it ahead of time.
Louisiana law, as well as the laws of surrounding states, requires a work order for utility marking with the state's One Call department if you are digging more than a few inches into the ground. In the case of pole tents, tent stakes must be used because of the structure of the tent and the amount of tension required to keep it from flying away in the wind. Frame tents may be used with anchors, but anchors are generally an eyesore and carry the additional cost of rental and labor. Tent stakes are driven about three feet into the ground and require utility marking with the state. Most states have at least a three business day notice for this service, and while free, it still takes time to work through the process of getting this done.
Majestic Tent and Event takes special care in making sure our tents are clean and in good condition before erecting them. Because of this, we usually need a few day's notice, as well, to make sure your equipment is ready for use and exceeds your expectations. If you are looking at the weather for your event, a good rule of thumb is take a look a week out if you're planning on adding a tent. If you've rented a tent and want to cancel, the cancellation fee is 25% of your rental and must be done the week prior to our preparing the inventory for your use. We have found that our customers do not mind the cancellation fee and are much happier being prepared for the worst as opposed to reacting to a dismal weather forecast.
If you are doing banquet style seating, that is tables and chairs, you will need 12 square feet per person. Theater style seating is 8 square feet. That is, for a wedding with 100 seated guests, you would need at least a 30 x 40 space, and for a public auction with 100 seated guests, more like a 20 x 40. Some additional things to be taken into account for space requirements:
This is going to come down to the logistics of your set-up, your budget, and your personal aesthetics. We've listed some pros and cons below of having each.
Attachment of frame tents is seamless. See how easily the walkway tent flows into the larger reception tent beyond. For the milder weather months, clear frame tents are a beautiful option as they allow in the natural beauty of the celestial scape without exposing you to the humidity or elements of the weather.